Purpose and summary of the position:

Supervises and directs activities of the prevention programs in all prevention service locations in coordination with the entire organization by performing the following duties personally or through subordinates.

 

Essential Duties and Responsibilities: 

• Review and monitor regularly the program curriculum to evaluate effectiveness and relevancy to current trends and disciplines.

•  Interpret and administer prevention program policies and develop and facilitate training for program personnel.

• Participate in the selection, training and evaluation of program employees.

• Facilitate and provide services to participants and groups on an as needed basis. 

• Network and provide program overview with school personnel and other agency personnel. 

• Coordinate implementation of funded prevention programs.

• Ensure that program documentation is maintained according to Federal, State of Texas, Texas Department of State Health Services, and STAR Council guidelines.

• Review program activities and recommend changes in, or better utilization of, facilities, services, and staff.

• Establish and maintain work schedules and work assignments of prevention staff.

• Authorize purchase of supplies and equipment that is program-related.

• Prepare and submit Prevention Program budgets, records, reports, and statistical data to Executive Director.

• Travel will be required to fulfill any and all assigned responsibilities, to maintain required competencies of the position,  facilitation of the prevention program and/or as directed by the Executive Director.

• Represent STAR Council and programs within the service area

• Other duties may be assigned as required or necessary for organizational effectiveness.

 

Supervisory Responsibilities:

• Manage as many employees in the Prevention Programs as might be required to meet DSHS contract requirements.

• Responsible for the overall direction, coordination, and performance evaluation of subordinate personnel in accordance with the organization’s policies, procedures and applicable laws.

• Supervisory responsibilities include, at a minimum, interviewing, hiring and training employees, planning, assigning and directing work, appraising performance; rewarding and disciplining employees; and addressing complaints and resolving problems.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Education and/or Experience: Bachelor of Social Work, Psychology, Education or other related field and at least two years of experience in substance abuse prevention.  At least one year of experience must be specific to the program’s target population.  Must have a minimum of 2 years supervisory/administrative experience. Classroom experience required. 

• Certificates, Licenses, Registrations: Must be designated, at a minimum, as an Associate Prevention Specialist (APS) and complete Certified Prevention Specialist (CPS) within 12 months of employment. 

• Language Skills: Ability to read, analyzes, and interprets common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or Boards of Directors.

• Computer Skills: To perform this job successfully, an individual should have knowledge of Contract Management Clinical Data System (CMBHS or equivalent); Email/Web Internet software; Excel Spreadsheets and Microsoft Word Processing software. 

• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

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Competencies:

To perform the job successfully, an individual should demonstrate the following competencies;

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.

• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

•  Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

• Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.

• Managing Staff - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.

• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

• Strategic Thinking - Develops strategies to achieve organizational goals; recognizes organization's strengths & weaknesses; analyzes markets and competition; identifies external threats and opportunities; adapts program strategy to changing conditions.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

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Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must regularly lift and /or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

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Work Environment:

This position requires that you be accessible by cell phone at all times.  It is your responsibility to maintain a properly working cell phone and provide STAR Council with the number. 

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